2025-2026 Programs

An annual Registration and Insurance Fee of $54 + GST is required for all programs. This fee is non-refundable and valid until August 31, 2026.

Enrolment Process

• Step 1: Register online and pay the initial fees (registration & insurance fee, first month’s tuition + May's 5th week).

• Step 2: Select your preferred monthly payment option.

Monthly Payment Options
Option 1: Credit Card (MasterCard or VISA)

• Monthly payments are processed automatically on the 1st of each month through our secure online provider, Studio Director.

• A 2.4% processing surcharge (non-refundable) applies to all credit card transactions.

• Payments are processed monthly until June.

Option 2: Pre-Authorized Debit (PAD)

• No surcharge.

• The initial payment must be made by credit card or e-transfer (note: e-transfer payments are only accepted during office hours). Conditions apply

• Requires signing a Pre-Authorized Debit Agreement (available upon request).

• Monthly payments are processed 3 business days prior and posted on the 1st day of each month.

Please note: If payment is not received before 12:00 AM (or specified time by office) on the due date, your registration will be cancelled.

IMPORTANT:

• Failure to complete payment by the 3rd of the month results in a $15.00 + GST late fee.

• Failure to complete payment by the 7th of the month will result in the loss of class placement.

• When cancellation is received prior to the month's cut-off date, the 5th week of May '26 is refundable upon request.
 See calendar for cut-off dates

• Credit card is the default payment method, unless specified otherwise.

We welcome and encourage trial classes for those interested in exploring our programs!

• Cost: $15 + GST

• Booking: Must be scheduled by contacting the office (up to 7 days in advance).

• Please note: Trial classes do not guarantee future placement in a class and are not available from August 31–September 14, 2025.

General Drop-in (All Programs)

• Cost: $25 + GST per class

• Non-Members: A one-time casual registration fee of $25 + GST is required. This fee is valid until August 31, 2026.

Adult Specialty Drop-in (Flexibility, Handstands, etc.)

• Fee: $20 + GST per class

• Available for select specialty classes only.

Please note: Drop-in classes are not available for monthly Adult Gymnastics programs.

We offer continuous enrollment—you can start anytime!
For those joining after the 1st of the month, tuition fees will be automatically prorated at the time of registration.

Lump Sum Payment Discount


Receive a 10% discount when tuition is paid in full for the entire season (September 2025 – June 2026). Available upon request 

Note: All lump sum payments are non-refundable, but class credits may be issued upon cancellation.

Sibling Discount


Families with three or more siblings enrolled in classes are eligible for a 10% discount on one student’s tuition. Available upon request 

Multi-Class Discount


Enroll in two or more classes per week (not already scheduled as a twice-weekly class) and receive a 20% discount.

Make-up classes are available for actively registered students (monthly fees paid in full) if the absence is reported at least 3 hours in advance via email or website. They are not guaranteed and depend on availability. Make-ups must be scheduled by email or phone call (within office hours), and are offered on a first come, first served basis. A $5 + GST non-refundable fee applies per make-up class. If you are unable to attend the scheduled make-up, notice must be provided before the class start time to be eligible for rescheduling. No-shows result in the loss of the class. Make-up classes are not available if fees are owed, are non-transferable, and must be used by June 27, 2026. Duration may vary from the regular class.

Class placements that are reserved must be paid for regardless of attendance. Please advise the office of any status change. Once registered in classes, payments will continue to be processed until written notice of cancellation is received via email. 

Class fees are non-refundable.

Cancellations
All cancellations must be received via email or the online cancellation form. Verbal cancellations are not accepted.

When notice has been received before the current month's cut-off date (outlined in the Class/Fee Calendar), all recurring monthly payments will be cancelled, and class credit is provided for any remaining classes you will not be attending within the billing session.

Cancellations received after the deadline are subject to a fee equal to 25% of the following month’s tuition. If fees are owed, any class credits (if applicable) will be applied. Vic City Gymnastics is authorized to process all recurring monthly payments until written notice is received.

Note: If paying via pre-authorized debit payments, cancellations must be received 5 business days before the 1st of the month. Cancellations received after this date will be processed and a credit note will be issued.

Credits
Credits can be used at the Vic City Gymnastics location only for any program, including classes, camps, or birthday parties. All credits are without cash value and decrease by 25% annually from the anniversary date issued.

In the event of an instructor's absence, class ratios may be temporarily affected. We make every effort to minimize these situations. When necessary, a substitute instructor may lead your child’s class, and classes may be combined or conducted as co-ed during these times.

Vic City Gymnastics reserves the right to cancel or change class or camp times. In either case, families will be notified via email from our software provider, Studio Director.* 
*Emails are only received if the account is opted in. Sign in or contact the office to update your settings. 

Regardless of payment method, amount, or frequency, if Vic City Gymnastics is mandated to close by a governing authority for any reason—including, but not limited to, disaster, pandemic, war, terrorism, vandalism, riot, protest, strike, fire, earthquake, flood, tsunami, blizzard, tornado, or storm—class credit (no refunds) will be issued for any remaining class time within the current calendar month of the incident. All future scheduled payments will be immediately suspended.